Report of Findings

Patient Report of Findings
A report of findings should be comprehensive, well written, and enlightening to the patient. It is the first step to increasing case acceptance rate, improving patient retention and moving your practice into a higher revenue range.

Here are the top reasons Doctors tell us they love the ROF Assistant:

  1. Helps them minimize the time they spend on ROFs
  2. The reports are very professional
  3. Reports contain graphics, text, videos and more so no matter how the patient best learns new material - we have them covered
  4. Increases case acceptance rate
  5. Helps retain patients longer
  6. Enables Doctors to easily train staff to handle the report of findings presentation!
  7. Helps increase revenue for the practice

Why use this rapid report of findings builder?

  • Create detailed reports that include well researched, well written and sourced data about the patients condition and recommended treatment.
  • Easily add videos like, patient education, testimonial, procedures, or your personal message.
  • Show potential patients why chiropractic care, spinal decompression, or other treatments you offer may be the perfect treatment option for that patient’s specific condition.
  • Quickly customize treatment programs or utilize the preprogrammed options
  • Easily add DME, nutrition, or other preferences that may not already be in the system
  • The program resides on a HIPAA compliant web server, so no downloading or technical expertise is required!
  • Track case acceptance rate and revenue generated
  • Keep staff statistics
  • No large investment and no contract
  • Each report of findings in the system is generated by choosing options from pre-populated menus
  • Our Online Practice University is an e-learning portal that will train your staff

Fill out this form to request a demo

Reports that are currently available include:

  • Advanced arthritis relief program
  • Knee osteoarthritis
  • Shoulder osteoarthritis
  • Hip osteoarthritis
  • MCL tear
  • Rotator cuff tear
  • Bursitis
  • Neuropathy
  • Herniated disc
  • Spinal decompression
  • Chiropractic care
  • Insurance Coverage
Chiropractor with increased business

What are Doctors and Case Managers Saying?

“We are finding the system to be a very important and valuable resource for our ROFs and it is definitely helping the overall close rate! We were just able to upload a knee x ray and it really brings the report to life!”

Dr R.L- Plantation, FL

“We closed 3 of the first 4 large cases that we presented using the ROF Assistant. This is great!”

S.H. Case Manager, Washington, MO

“I don’t know why any practice would not use this. It’s easy, inexpensive and makes patient education really easy!”

Dr R.F. – Jacksonville, FL

“This is the greatest thing I’ve ever seen!”

Dr J.B. – Ridgeway, CO

"I have closed new cases with the ROF Assistant, I find it easy to use and would recommend it to another practice!”

Dr L.D. – Orlando, FL

"Don’t change the price on me... but after seeing the demo I expected you to tell me it was $10,000 plus a monthly fee”

Dr D.J. – Chicago, IL

How to use the Report of Findings

Simply add a patient and create a report, letter of medical necessity if needed, view an existing report, or make changes to the patient info. It takes just a few minutes to create an in-depth, well researched and written report of findings!

The typical report can be created in less than 5 minutes. The reports are then auto generated in seconds. The system draws data from our extensive library based upon the answers that you selected from the drop-down menus, or custom treatments or DME that you have added. Each report displays your practice logo.

You can quickly and easily add video testimonials, and/or treatment videos. In fact, you can add any video that you’ve placed on YouTube first.

We recommend presenting the report face-to-face with the patient. If the patient does not opt for treatment, or needs to speak with a co-decision maker, you can easily email a link that allows the patient to access his or her report on our HIPAA compliant server. We have found that when the full report is viewed by the co-decision maker, fewer treatment programs are lost.

If your patient requires multiple reports, they are all available to be viewed at any time. Look at the screen capture at the right and you’ll see that under “View Existing Reports” every report you have created for that patient can be opened with a single click.

The dashboard tracks your case acceptance and so much more!

The dashboard tracks case acceptance rate per team member and as a practice. See the revenue of cases accepted, pending, and declined. You can also see your close rate per type of treatment.

Our statistics program helps you track your staff’s level of production. They simply fill in their numbers daily and the system creates graphs weekly. As an example: The case manager might put in the number of consultations done each day, the number of cases closed, and the dollar volume of the cases closed. At the end of the week, the system will create a graph for each stat, and place them in the stat center for the practice owner to see. Each employee can see his or her own graphs and will be provided with ideas that will help keep a good graph going up, or get a fallen graph headed in the right direction! Properly keeping stats and having your team members follow proven actions to keep production going well, will help your practice thrive without you having to do all the work.

Chiropractor greeting a new patient
The report of findings will walk your team, along with the potential patient, through:
  • The entire patient education process
  • A thorough explanation of the condition
  • What may happen if not treated
  • Comparison of relief care (medications) and corrective care
  • The side effects of the medications that they are currently taking as part of their relief care
  • Treatment explanation
  • Comparison between surgery and corrective care
  • Aftercare of surgery vs. chiropractic care
  • The benefits of chiropractic care
  • Why your body cannot heal itself
  • The costs associated with surgery
  • Out-of-pocket expense, deductibles, and average max out-of-pocket expense
  • The costs associated with living with certain diseases such as Osteoarthritis
  • Recommended treatment program with an explanation of each step
  • The financial details (these can be hidden)
  • A glossary of tissue types and explanations of each including research articles.
Chiropractor showing report of findings to a patient
This automated report of findings minimizes human error associated with things like:
  • Not fully explaining the benefits of your treatment plan in a way the patient can understand them
  • Not illustrating the dangers of long-term relief care
  • Not explaining what may happen if the patient does not accept treatment
  • Forgetting to compare surgery to your treatment program
  • Not sharing the costs of living with the disease
  • Skipping important steps of the patient education process that promote higher case acceptance rates.

The system contains premium labs and vendors of tissue, braces, anti-inflammation kits, and more, as well as suggested pricing and pricing override capability. Discounts can be easily offered for situations such as prepaying for the treatment.

This system is truly a point and click, report generating, patient education machine.

The ROF Assistant is also very helpful at training your staff on treatment programs that you offer.

Our reports feature text, graphics, videos, charts, and more that help potential patients become educated on chiropractic care.

Chiropractor Research
Research is what makes these reports so strong

The research sources for our reports include but are not limited to:

  • The National Institutes of Health
  • The Center for Disease Control
  • The Mayo Clinic
  • Case Studies
  • Renowned Medical Journals
  • Respected Medical Research Institutes
  • More

This program has been designed to help you educate patients in a very professional and thorough manner, and increase your case acceptance rate.

doctor and team creating report of findings
Generating and using the reports

The typical report can be created in less than 5 minutes. The reports are then auto generated in seconds. The system draws data from our extensive library based upon the answers that you selected from the drop down menus, or customization that you created. Each report displays your practice logo.

The report of findings are intended to be utilized while meeting with the potential patient either face-to-face or in an online meeting. A link can be sent via email to the patient for further review, but we suggest you only do this after going through the report with the patient. There are times that a co-decision maker may not be present and may need to be educated just as the patient has been. There are also times that a potential patient may need to “think about” the decision. Having a well-written, comprehensive report that details the treatment, reasons for the treatment, alternatives, costs of living with the disease, etc. is more successful than simply expecting a patient to remember the conversation.

The program is very affordable, there is no contract, and service can be canceled at any time.